Executive Assistant & Special Projects Coordinator 

location icon Mechanicsburg, Pennsylvania

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The Person Who Makes Things Happen.

Full-Time • Reports to President • Starting at $25/hr.+

About This Role

Since 1967, Bortek Industries has been a leading provider of floor cleaning equipment and facility maintenance solutions throughout the Mid-Atlantic region.

We’re looking for a trusted, highly organized Executive Assistant & Special Projects Coordinator to support our President—someone who thrives on variety, takes pride in follow-through, and brings structure to a fast-paced environment.

Key Responsibilities

  • Executive Support & Prioritization: Manage the President’s meetings, agendas, and meeting materials
  • Follow-Up & Accountability: Track action items, deadlines, and commitments to keep work moving forward
  • Reporting & Business Analysis: Prepare reports, presentations, spreadsheets, and executive summaries
  • Special Projects Coordination: Coordinate projects assigned by the President and drive successful execution
  • Cross-Functional Collaboration: Partner with leaders and departments across the company to facilitate communication and project progress

What We’re Looking For

  • 3+ years of executive assistant, project coordination, operations, administration, or similar experience
  • Advanced proficiency in Microsoft Excel, Outlook, Word, PowerPoint, Teams, and Microsoft 365
  • Proven ability to manage multiple priorities and deadlines simultaneously
  • Experience supporting senior leaders, executives, or business owners preferred
  • Experience coordinating projects involving multiple departments preferred

The Right Candidate Is

  • Confident: Comfortable interacting with executives, managers, vendors, and employees at all levels
  • Articulate: Communicates clearly and professionally in writing and in person
  • Highly Organized: Manages multiple initiatives while maintaining attention to detail
  • Tenacious: Demonstrates strong follow-through and persistence in driving results
  • Adaptable: Willing to jump into new projects and evolving business needs
  • Resourceful: Solves problems independently and exercises sound judgment
  • Technology Savvy: Comfortable using modern tools and AI—but thinks, analyzes, and executes independently

What Success Looks Like

  • Keeps the President organized and focused on the highest priorities
  • Ensures meetings result in action, accountability, and follow-through
  • Produces professional reports, presentations, and communications
  • Drives projects forward through strong coordination and persistence
  • Becomes known throughout the organization as someone who gets things done

Why Bortek?

  • Starting at $25/hr.+, commensurate with experience
  • Comprehensive benefits package
  • 401(k) with company contribution
  • Paid time off and holidays
  • High-visibility role with direct access to company leadership
  • Stable, family-owned company with a strong regional reputation

Work Location: Mechanicsburg, PA (On-Site)

Equal Opportunity Employer. Background check and drug screening required. Drug-free workplace.

 

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    Please Note: While we may not be actively recruiting for every position listed, we welcome applications from talented individuals who are interested in joining our team. Submitting your resume allows us to consider you for future opportunities as they arise. If a role aligns with your skills and experience, we'll be in touch when the timing is right.


    Please note, you must have the ability to work in the contiguous United States in order to be considered for employment.